Onsite vs Offsite Document Storage: The Pros and Cons

Companies from around the globe have pondered the same question time and time again: onsite vs offsite document storage – which is better? If you are struggling to decide which option best suits the needs of your business, The Document Warehouse has the answers that you have been looking for. We examine the pros and cons of both choices in terms of safety, cost, risk and convenience below.

Safety

When it comes to safety and security of files and documents, offsite storage always wins hands down. This is due to the fact that most document storage companies offer security benefits that go over and above basic access control. For example, The Document Warehouse keeps your documents safe in sturdy storage vaults, locked away in a facility that has been fitted with state of the art security measures. Along with this, the facility is patrolled on a 24 hour basis.

Cost

While it may seem as though onsite storage might be the most cost-effective document solution, when all costs are taken into account, this is often far from the truth. Not only will you need to pay extra in terms of rent for all of the space necessary in which to store the documents, you will also need to fork out cash for storage accessories such as drawers (unless, of course you opt for electronic document management solutions). Along with this, there will be the added monthly cost of having to employ someone to physically file, sort and archive all of the documents. Alternatively, when it comes to offsite storage, all that you pay is a basic monthly fee.

Risk

When you opt to store your documents onsite, you are putting them at risk of falling victim to a number dangers – from fire and theft to water damage and more. Offsite document storage companies provide you with peace of mind by ensuring that all storage vaults and boxes are fire-proof and temperature-controlled. As already mentioned, the theft aspect is taken care of thanks to the implementation of a variety of security features.

Convenience

Having your documents accessible onsite seems more convenient than storing them offsite. However, if you employ the right document storage company, convenience shouldn’t be a concern of yours. Companies like The Document Warehouse make it easy for you to access your documents whenever you may need them, delivering them to your door on short notice whenever necessary.

Ultimately, the way in which you opt to store your documents will depend on your personal preferences, as well as on the needs of your unique business. Luckily, whether you are looking for onsite or offsite document storage solutions, you can always rely on The Document Warehouse to deliver. Pay our website a visit for more information regarding the products and services that we offer.

 

 

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