As a business owner, it is incredibly important to ensure the safety of all of your company’s documents. The question is, what is the best way in which to go about doing this? Is onsite or offsite storage the answer? While onsite storage is often thought by many to be the most ‘convenient’ option, it is definitely not the safest of the two. Offsite document storage solutions, on the other hand, offer business owners peace of mind as well as the ultimate in security. Here, we take a look at a few of the security benefits associated with offsite document storage.
When you opt for offsite document storage and you make use of a reputable document storage company, your documents will be stashed safely within a sturdy vault, away from prying eyes and any potential danger in the form of fire or water, for example. Within these vaults, you are able to store anything from DVDs and media tapes to highly confidential material and even title deeds.
24 Hour CCTV Monitoring
Knowing that your documents are being monitored 24/7/365 will provide you with the peace of mind that you deserve and, against all odds, should something happen to go wrong with your documents (which is highly unlikely), there will be documented evidence of the events that occurred.
It is practically impossible for any unauthorised persons to gain access to the premises of the offsite document storage company, never mind to your documents themselves – this is due, for the most part, to the presence of high tech access control equipment.
One of the main worries concerning onsite storage is what will happen to the documents in the event of a fire. It is safe to say that these important files will be destroyed along with everything else, regardless of how strategically they have been placed in an effort to avoid things like theft, for example. Luckily, with offsite storage the risk of fire damage is greatly reduced as all vaults, as well as the areas surrounding the vaults, will have been fitted with state of the art fire-prevention technology.
Water and Humidity Protection
When it comes to things like DVDs, hard copy documents, photos etc. which can be damaged by water and humidity, it is important to ensure that the necessary precautions have been taken in an effort to avoid this. Simply placing your documents into a plastic sleeve won’t do! When opting to store them into an offsite document storage facility, you can rest assured that the documents will be safe within a temperature-controlled and water and humidity protected area.
For more information about the many benefits associated with offsite document storage, please do not hesitate to get in touch with The Document Warehouse.