Many businesses still encounter difficulties keeping up with the progressing number of records that need to be managed and organised. To survive in this evolving digital world and shift from paper records to digital one’s, your business must implement a records management system. This will ensure accountability and organization in your business.
Learn why records management is crucial to the success of your business, and then get started with these three simple steps:
1. It improves business productivity
It is crucial to have a records management system in your business as it allows for fast retrieval of information as well as it improves customer service due to the ease of locating information. It also leads your business towards time and cost efficiency. To further improve your business productivity, invest in records management consulting, at TDW we offer this service onsite and bring a records management consultant to organize your businesses documents and allows for greater document storage.
2. Cost savings
There is a large volume of documents that your business produces daily and there might only be a small percentage of records that are used or that needs to be filed away. Handling records, especially paper records demand money and time for storage space, printing and filing. In this fast passed digital world, invest in digital records management systems and document storage.
It reduces your storage fees and improves team productivity(less time spent searching for information) The Document Warehouse offers an onsite records management system- EDMS(Electronic Document and File Management System) This technology can manage data capturing, document scanning, and the retrieval of records. To save extra cost also invest in document destruction to get rid of unwanted records, The Document Warehouse provides document shredding and destruction or records no longer in use.
3. Protects company data
It is crucial that your businesses data is protected at all costs. It is crucial to have a records management system to protect your companies’ data from theft or threats. Your records should be kept in an archive and should be retrieved as soon as needed. The Document Warehouse’s EDMS(Electronic Document and File Management System) service allows for effective document management solutions, as well as documents are tracked using unique barcodes and the document status is updated every time a document is added, moved, retrieved, boxed and/or sent offsite for efficient retrieval.
Bottom line- it is crucial that in this fast-paced world, that you implement a records management system as it will improve your business productivity, save you money and time and protect your businesses data against any potential risk.
See here for more of The Document Warehouse’s services for effective records management and all your business document needs.