How to Effectively Manage Your Documents

Midsection of businesswoman with binders at office/ Document Management Data System Business Internet Technology Concept.

Midsection of businesswoman with binders at office/ Document Management Data System Business Internet Technology Concept.

The way you approach filing day-to-day documents has a significant impact on the success of a business. Manage your documents effectively, and your business will reap the benefits. Slack and your business could easily lose vital information or result in clients walking away. No one looks forward to watching a mountain of paperwork double in size, so keep document management at the forefront of your mind.

What are the Benefits of Document Management?

– Improved access to documents

– Improved office efficiency

– Reduced day-to-day operation costs

– Better use of office space

– Safeguarding of confidential information

– Reduced customer complaints

– Prevention of legal breaches

Make Use of File Plans

It’s fairly likely to assume that you already have a mountain of documents, both electronic and in hard copy. Start by adding file plans as they help you recognise if you’re missing anything crucial or if there are documents that you no longer require.

Decide Whether the Information is Important?

You must fend off the urge to keep all of the documents you’ve been hoarding. Try to distinguish whether the document is out-of-date or necessary.

Lean on The Document Warehouse

Did you know that The Document Warehouse uses advanced electronic document management software (EDMS) to provide effective document management solutions? This technology can manage data capturing, document scanning, and the retrieval of records.

TDW offers a variety of electronic document management systems. These systems can be accessed in a hosted environment eliminating the need for expensive infrastructure.

Additionally, TDW offers onsite file management systems that manages and tracks your physical records through a user-friendly interface. It also manages moving inactive files to an offsite storage facility eliminating data capture costs at a storage facility.

Documents are tracked using unique barcodes, and the document status is updated every time a document is added, moved, retrieved, boxed, or sent offsite for efficient retrieval.

Fact: Our EDMS Solutions include an integrated document imaging module with the added support of various file types such as Excel, Word, PowerPoint etc.

Feel free to contact The Document Warehouse for more information about document management services and to request a comparative quote.