When it comes to confidential records, sensitive documents and other important papers, destruction and disposal processes is often the main areas of concern.
The value and importance of environmental sustainable document shredding services, from economic pros and the benefits of reducing your carbon footprint, is undoubtable. You’ll be happy to know that as you plan your way into 2021, document scanning and record storage services are your best bet to living in a greener world!
Cutting Down Carbon Footprints through Document Scanning and Electronic Document Storage
It’s always possible to find yourself faced with stacked papers in your office, or find that your offsite stored documents can become difficult to manage efficiently, making it harder to access.
Document scanning, whether for your home or your office, is the best way to scan and convert old documents to an electronic format. This allows for easier document retrieval and minimises chances of duplicated copies, and give an opportunity to cut down on your carbon footprint and reduce paper waste.
It is in your best interest to get all documents taking up space cleared out for a more productive space, and the best way to do so is through document scanning. Businesses and individuals will now be able to take out the trash without throwing out important documents.
The next best step once records have been scanned, converted, and stored digitally, all your previous and no longer necessary documents can be shredded – to protect proprietary or sensitive information.
Electronic Document Management System Is a Must!
Storage of scanned and converted documents to digital formats also need a place to go. Using either electronic document management systems (EDMS) or cloud storage platforms. These will store your inventories of documents and records in an organised, backed-up, and referenced electronically.
Implementing a Culture & Executing Scanning Training
As part of turning a new leaf and reducing your company’s carbon footprint, a successful transition to a paperless office is necessary. It is time to get your employees into a new way of operating by training them to scan documents and file them for future use and referencing. This means that every document, even those received from outside the business or those internally accessed, are scanned. This needs to be a new culture for your business.
We believe in starting the New Year on your best foot, and what better way than to make an impact on the world by reducing your carbon footprint. One of the best ways to do so is by using document scanning, shredding and electronic document management systems. The Document Warehouse has got you covered on these and more! Browse our website for some online shopping to see all our offerings.